Rental Terms & Conditions

RENTAL TERMS AND CONDITIONS:

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1. The Lessor will for the stated fee provide transportation of the exhibit/resources to the Lessee, unload and set up in an agreed upon location on the lessee’s premises. At the end of the rental period, the Lessor shall take down the exhibit/resources and remove it from the Lessee’s premises.

 

2. The Lessee using the exhibit will use it in a good and careful manner and comply with all the manufacturer’s requirements and recommendations respecting the equipment and any applicable law including but not limited to environmental and copyright law.

 

3. Unless the Lessee obtains prior written consent, the Lessee will not alter, modify or attach anything to the equipment

 

4. The Lessee will be responsible for risk of loss, theft, damage or destruction while the exhibit is on their premises.

 

5. If the equipment is not in good repair when the exhibit/resources are picked up, a damage report will be left with the Lessee. Upon repair of any damages the Lessee will be invoiced for such repairs.

 

6. The Lessee shall maintain at the Lessee’s own expense liability insurance and any other insurance required to indemnify the Lessor against any loss of the mobile exhibit and other resources provided and any losses suffered by third parties for personal injuries or death.

 

7. Proof of commercial general liability insurance with a minimum limit of five million dollars to be supplied to the Lessor by the Lessee, at the time of booking.

 

8. The Lessee shall indemnify and hold harmless the Lessor against all loss, expenses, penalties, damages, condemnations and law costs which the Lessor may suffer or may be required or condemned to pay for personal injuries (including death) and or property damage suffered by any person by reason of the use of the mobile exhibit trailer or resources while in the hands of the Lessee or the Lessee’s employees or agents.

 

9. The kiosks are to be in a covered area (building or large tent with sides) unless other arrangements have been agreed upon by both the Lessee and the Lessor prior to the event. The Lessor reserves the right to refuse set up of the display kiosks if proper covered shelter is not provided and the deposit will be forfeited by the Lessee. Failure to do so will result in the display being reduced or removed entirely by the Coordinator/Trailer Ambassadors at their discretion, to protect the display materials and ensure the safety of event visitors.

 

10. The Lessor reserves the right to cancel this rental agreement with just cause at any time without notice. Fees paid in advance may be returned.

 

11. The Lessee is responsible for all epidemic and/or pandemic protocol and procedures, and their direct costs incurred. The undersigned agrees to indemnify, defend, hold harmless and release Farm Connections, DRFA, its officers, directors, agents and employees, from and against any and all loss, liability, personal injury, property damage, claims, costs and expenses, including legal fees. Should the event need to be canceled due to epidemic and/or pandemic prior to arrival day, all monies shall be returned to the Lessee.

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